2016 Annual Board of Governors Meeting

The World Maritime University is operating in a complex environment of stakeholders, of which all are key to the success of the institution

The President’s Office is responsible for several key areas such as fund raising, corporate affairs, international liaison and communication.

At the center of the University's operation is the Faculty which operates the Malmö-based teaching programmes, the international outreach programmes, research, short courses, conferences and professional services (publications, participation in international panels, boards and seminars). 

In supporting the delivery of the academic programmes, Academic Services and Administrative Services provide a wide range of functions for the institution, including Registry, Student Services, Finance, Human Resources Management, Information Technology and Corporate Services.

The organizational structure of the University follows the functional structure and defines formal reporting lines of all staff at the institution. 

In addition to the formal structure, the University operates several councils, committees and working groups. Councils and committees are permanent components of the organizational structure of WMU and are either established per definition in the Charter or other legislative document or out of industry practice. Both councils and committees shall have clearly defined mandates and memberships which are regularly updated. Chairpersons and members are appointed by the President. The chair calls regular meetings and ensurs that all major decisions and discussion points are documented and filed. The chair appoints the secretary and additional persons in attendance, as required and found appropriate. The Presidents Office maintains a list of councils and committees, including mandate and memberships     

Staff positions form an integral part of the organizational structure at WMU, defining role, title, grade and type of employment (P/G) and listing incumbant, step, gender and other relevant information. This list of positions is used to (1) report on headcount, Full-Time Equivalent (FTE) and other HR related information, (2) to monitor hiring and HR compliance and (3) to monitor HR actions needed. Any addition, abolition and change of existing positions requires approval of the President. Administration maintains the HR Masterfile

Ad-hoc panels, boards, working groups and project teams shall be established for:

  • Each recruitment to select the candidate (selection panel)
  • Special Advisory Board for disciplinary cases (Staff Regulation 11.1)
  • Special Advisory Board for appeals cases (Staff Regulation 12.1)
  • Working groups for specific matters where team effort is preferred and cross-deparmental cooperation is required; Working groups report to AC, MC or a sponsor (typically a member of MC) and are time-limited in nature
  • Major projects are preferably managed by a dedicated project team with their own project leader, project team, and project board

Membership of panels and boards are approved by appointment by the President. Each panel, board, working group, and project shall receive clearly defined Terms of Reference, be given sufficient working time and resources, and shall report to the relevant council/sponsor/board regularly on the progress of work and seek approval for major decision.